Steps To Ensure Security With BYOD

Posted: October 25, 2013 in Articles
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byod technologyProtecting companies from losing data and sensitive client information is recognizing the risks of BYOD, which varies with business and data sensitivity.

When you decide to allow bring your own device, or BYOD, options for your employees, it is important to consider security. Unlike a device which company provides, the security measures on a personal cell phone or smartphone might not meet the standards that the company requires. Keeping your client’s data and the data of your employee’s safe begins with taking appropriate steps to ensure that the devices are secure.

Recognize the Risks

The first aspect of protecting your company from losing data and sensitive client information is recognizing the risks of BYOD programs. The risks of the program vary based on the specific business and the sensitivity of data, but certain elements are common.

According to Tech Target, a key risk that is particularly raises concerns is the possibility of losing devices. When a device is lost, it is possible for other parties to access the information. Tech Target reports that only 1 out of 4 devices in a BYOD program can be wiped remotely, which means that roughly 75 percent of employees are taking risks with company information.

Byod technology Infographics

Byod technology – Infographics

Other risks associated with BYOD programs include:

  • Devices that get hacked
  • Devices that obtain virus
  • Poor management by employees
  • Non-compliance with company rules
  • Accidentally accessing unsecured wi-fi connections

You and your employees need to understand all of the risks associated with the program before you get started. Learn about the possible problems so that you can reduce the concerns that arise.

Use Appropriate Devices

According to Carolina Advanced Digital, shortlisting the devices that are appropriate for the office can help. allow employees to use smartphones and tablets from which they can wipe or clean off data from a remote location if it is lost. If it is possible to wipe the information, then the risks associated with lost devices are reduced.

Although it may be tempting to only allow certain devices, it is still a good idea to allow employees to use personal laptops, tablets and phones because it increases productivity. The key is limiting the options so that the risks are managed.

Require Passwords and Protective Software

Regardless of the devices that you allow your employees to use in the office, set a strict compliance policy. Require that every device have a password. The best passwords have at least eight letters and a number. Symbols are also a good way to make a password hard to break.

Passwords on a tablet, phone and laptop computer can help limit the risks associated with a BYOD program because it reduces the possibility that a theft or a lost electronic device will be easily used by third-parties.

It is also important to require some form of anti-virus and anti-spyware software. You can either make suggestions that employees can download or require a specific program for the devices. After employees download the software, require regular updates to reduce the risk of viruses and hacking.

Educate Employees

The final part of BYOD security is education. Require every employee who participates in the program to take an educational training course in the office. Teach them about the dangers of the program and the security measures they can take to reduce the risks. Allow your employees to ask questions and provide appropriate answers based on their concerns.

Taking measures to ensure that devices used in a business setting are secure is essential for personal privacy as well as client confidence. You are responsible to take measures to protect data that is stored in your business. A BYOD system does not mean that you can relax security; instead, it means that you need to take measures to ensure your employees know how to reduce the risks.

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